When it comes to giving out your Gmail account’s password to someone, we tend to show reluctance because nobody is to be trusted. Evidently, everybody will find it hard to reveal his/her Gmail password to another person.
Look, you have every right not to reveal your password to someone most especially if you are the type that use one password for all your account, although this is not a good practice.
You would never want someone to gain access to your privacy, in fact, you revealing your password to someone will remain an impossibility.
Now the big question is, What do I need to do if I had to give Gmail access to someone without sharing my password. The good news is that Gmail has already figured out a way for you.
Let Delegates Access Your Gmail Account
Gmail now comes with a feature that allows you to give a delegate an access to your account without giving out your password. Basically, what happens when you give a delegate an access to your account is that they can read, send and even delete messages in your gmail account.
Whenever they send an email using your account, their own email is also included in the message. The have the liberty of managing gmail accounts. However, they can’t access your gmail settings which includes chatting with your contacts or changing your account password.
You can add up to ten delegates in your regular account with these feature. Also, you can add up to twenty-five with your school or work account.
It mostly works when you want to grant access to your assistants. And if you want to create a customer service account and you want many people to access it, then this feature will be of help to you.
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How To Add Delegates In Your Gmail Account
Step 1: Open your Gmail and sign in with your account credentials.
Step 2: Head to the Settings and then click ‘Accounts and Import’.
Step 3: Scroll down a bit until you come across ‘Grant access to your account’. Here click ‘Add another account’. In the same section, you will also be required to choose whether you want the messages read by delegates to be marked as read or not.
Step 4: On clicking ‘Add another account,’ a new window will pop on your screen, asking you to enter the email address of the person you want to give access to your account. Later, confirm that you want to share access with that person.
Step 5: Once you confirm, the delegate will instantly receive an email on their email address containing a link that they are required to click within seven days of receiving the email. If they won’t open the link within seven days, the offer will expire.
You will know when someone has accepted to become your delegate simply by going back to the Accounts and Import section. The email address of the person will appear in the same section once they have accepted your request.
As per Google, the entire setting will take around thirty minutes to kick in. After that, your delegates will be able to view and send emails on your behalf.
How to Remove Delegates in Your Gmail Account
Just like you added delegates in your Gmail account, you can also remove them if you no longer want them to access your account. Here’s what you will need to do:
Step 1: Head to your Gmail account’s settings and click ‘Account and Import.’
Step 2: Under ‘Grant access to your account,’ click the ‘Delete’ option which is present next to the email account you want to remove.